School district now buying diesel fuel by bid process
Fairfield school district will purchase diesel fuel through a bid process instead of the previous practice of spot purchasing 3,500 to 3,900 gallons at a time about every three months.
Monday, the school board approved a recommendation to accept a proposal from Cobb Oil Co. Inc. for the remainder of this fiscal year, with an option to renew for the 2013-14 school year.
The purchase will be based on Iowa Department of Transportation, Des Moines terminal average fuel prices plus vendor markup, which now is 0.014 cents, said Fred McElwee, auxiliary services director, who made the recommendation to accept Cobb’s proposal. Fuel will be delivered to the district by the vendor. The district has a 4,000-gallon diesel storage tank.
“Cobb provided the least expensive markup,” said McElwee. “Other vendors who responded to the request for proposal were Farm Services and Elliott Oil Company. Double Circle Co-op did not respond.”
Fuel used by the district November through March has a winter additive, but McElwee did not have the cost for an additive with him Monday.
“This is a new process for Fairfield,” he said. “It’s a learning process.”
Board members Bob Waugh and Jerry Nelson suggested negative aspects of the new bid process. Waugh said vendors could add or blend ingredients the school district would not be aware of that may not be cost efficient.
“We’re trying to level the playing field,” said superintendent Art Sathoff. “It isn’t much different than buying on the spot. Except a bid process for a half year or a whole year will allow us to know the costs beforehand and budget more accurately.”
The board approved the proposal on a 4-2 vote. Waugh and Nelson voted no.
The board unanimously approved the recommendation to purchase a new 2012 Chevrolet Impala from Fesler Auto Mall in Fairfield for $19,990.
McElwee shared a second quote from the State of Iowa Bid Program for the same vehicle at Bob Brown Chevrolet and/or Karl Chevrolet both in Des Moines, for $18,041 or a difference of $1,949.
The Impala from Fesler includes additional options that the state bid vehicle does not, including a remote start, power-adjust driver’s seat, power outside mirror adjustment, dual zone air conditioning and a rear spoiler.
Administrators and school board members agreed to purchase locally and benefit a local business.
The support vehicle will be paid for with funds from the Physical Plant and Equipment Levy.
In December, the board approved an amended support staff wage scale. Monday, the board approved formatting changes to clarify and ease of reading the scale.
Support staff employees wage scale is based on years of experience. Employees are placed on the scale according to completed or recognized experience.
New support staff with no experience will start at a base wage for a position and stay at that wage for one year. After one year, the employee advances to the next step, receiving a 48-cent per hour bump as well as the general wage increase as approved by the board. After four years at that step, or with a total of five years’ experience, the employee advances to the next step, receiving a second 48-cents per hour bump. Steps after that, and the 48-cents increase, follow in five-year increments until reaching level six, or 24 years of employment. Today’s paychecks will reflect this newly adopted wage scale.
In other business, the board:
• Approved seeking $108,154 in modified allowable growth for drop out/potential drop out programming from the School Board Review Committee, Iowa Department of Education.
• Approved hiring — Aiyanna Looney as library associate at Fairfield High School; Rachel Schwarz for sponsor of high school wrestling cheerleaders; Brittany Winslow as an associate at Pence Elementary School; Nile Sheetz as a substitute school bus driver; and Tyler Miklo for FHS spring season strength coach.
• Accepted the resignation of Tyler Miklo as middle school assistant girls’ track coach.
• Approved a bequest of former employee. Family and friends of the late Judy Bailey will place a memorial bench on Fairfield Middle School grounds.